The short version
- CPA doesn’t sell personal information collected through these websites.
- Newsroom listings are public. Information about people, including staff contact details, is shown only to signed-in members and CPA staff.
- You can update or hide your profile at any time, and you can ask us to correct or delete information about you.
- We use analytics to understand how the sites are used, and you can turn analytics cookies off at any time. We don’t use advertising cookies.
- Card payments are handled by payment processors such as Stripe, so CPA never receives your full card number.
Use of our directories is also governed by our terms of use, which prohibit scraping, bulk downloads, bulk messaging and resale of newsroom and member information.
Information we collect
Information you give us
- Account and profile information, such as your name, email addresses, phone numbers, title, newsroom affiliations, professional links, photo, beats, expertise, languages and directory visibility choice. Individual members may also list their availability for freelance work.
- Newsroom information that newsroom administrators and CPA staff maintain, including staff lists, public contacts, billing contacts and addresses.
- Membership records, such as applications, dues invoices and payment status for member newsrooms and individual members.
- Messages you send through our contact form or by email.
- Submissions, such as job listings, calendar events, news items, award entries and event registrations.
- Payment information when you make a Local News Ally gift or pay for a job listing. Stripe processes payments on this site. Some programs that run on other services, such as contest entries, use those services’ payment processors, such as PayPal. CPA receives your name, email address, the amount and whether the payment went through, but not your full card number.
Information from other sources
To keep member records accurate, CPA also gathers professional information about people who work at member newsrooms from public sources, such as newsroom staff pages, mastheads and bylines, and from membership forms, invoices and event registrations. We limit this to professional information: names, titles, newsroom roles and work contact details. If something about you is wrong, or you would like it removed, you can correct it in your account or contact us.
Information collected automatically
Like most websites, ours keeps standard server logs, including IP address, browser type, the pages requested and the time of each request. We use these logs to run and secure the site.
We use cookies the sites need to work, such as those that keep you signed in, protect forms and remember your cookie choices. We use Google Analytics to understand how visitors use our sites, including member features. Visitors in the European Economic Area, the United Kingdom and Switzerland are asked before analytics cookies are set. Elsewhere, analytics cookies are on unless you turn them off. You can change your choice at any time with Cookie settings at the bottom of every page. We don’t use advertising cookies, and Google’s advertising and ad personalization features are turned off for our analytics.
How we use information
- To run accounts, including sending the one-time codes you use to sign in.
- To operate the public newsroom directory and the member-only directory, newsroom pages and staff lists.
- To provide member programs, such as training, awards, press credentials, advocacy, public notice and member communications.
- To review and publish job listings, calendar events and news submissions.
- To process gifts and payments and keep financial records.
- To answer your messages and requests.
- To send newsletters and updates you have signed up for or that relate to your membership. Every marketing email includes an unsubscribe link.
- To understand how the site is used, improve it and protect it from misuse, fraud and abuse.
- To meet our legal obligations.
Who can see your information
Anyone: newsroom listings, including a newsroom’s name, website, location, media types, support links and any contacts its administrators choose to make public, such as public notice or advertising contacts.
Signed-in members and CPA staff: people’s profiles, newsroom staff lists and member contact details, according to each person’s visibility setting. If you hide your profile, it no longer appears in the member directory, though CPA staff and authorized newsroom administrators can still see and edit it.
Your newsroom’s administrators: people authorized to manage your newsroom can view and update its staff list and the contact information shown there.
We also publish the names of award winners, Hall of Fame inductees and board and committee members as part of CPA’s programs.
How we share information
We don’t sell personal information collected through these websites, and we don’t give member contact lists to outside organizations for their marketing. We share personal information only:
- with service providers that help us run the site and our programs, such as our web host, database and email delivery providers, Stripe for payments and Google for analytics, who may use it only to provide services to CPA;
- with other members through the member directory, as described above;
- with your permission or at your direction;
- when the law requires it, or to protect the rights, safety or property of CPA, our members or others; and
- with a successor organization if CPA merges or transfers its programs, under protections at least as strong as this policy.
Registrations for events such as our annual convention are handled through separate registration services. Their terms explain what attendee information, if any, is shared with sponsors and exhibitors.
How long we keep information
We keep account and profile information while you have a relationship with CPA or a member newsroom, and for as long as it helps keep member records accurate. When you leave a newsroom, we keep a record of the former affiliation, and we keep award records as part of CPA’s history. We keep payment and financial records as long as tax and accounting rules require. You can ask us to delete information we no longer need.
Your choices and rights
- Update or hide your profile in My account. Hiding your profile removes it from the member directory without closing your account.
- Ask for a copy of the personal information we hold about you, or ask us to correct or delete it, by emailing info@colopress.net. We may need to confirm your identity first, and we may keep information we are required to keep or that is part of CPA’s historical record, such as awards.
- Unsubscribe from marketing emails with the link in any message. We will still send messages about your account, payments or membership.
- Change cookie choices with Cookie settings at the bottom of any page, or set your browser to block cookies.
Some laws, including the Colorado Privacy Act, give people specific rights over their personal data. We honor the requests above for everyone, whether or not a particular law applies, and we won’t treat you differently for making one. We respond within 45 days. If we decline a request, we’ll explain why, and you can appeal by replying to our decision.
Visitors outside the United States
CPA is based in Colorado, and our website and services are run in the United States, so information you give us is processed here. If you are in the European Economic Area, the United Kingdom or Switzerland, we rely on your consent for analytics cookies. For everything else in this policy, we rely on our legitimate interest in running CPA’s programs or on what is needed to provide a service you asked for. You can use the rights described above, withdraw consent at any time with Cookie settings, and complain to your local data protection authority.
Security
We protect personal information with encryption in transit, access controls and limited staff access. You sign in with one-time codes sent by email rather than a password. No system is perfectly secure, so please don’t share your sign-in codes, and tell us if you think your account has been misused.
Children
Our website is meant for adults and the news organizations they work for. It isn’t directed to children under 13, and we don’t knowingly collect their personal information. If you believe a child has given us personal information, contact us and we’ll delete it.
Other websites
Our site links to member newsrooms, partner organizations and other websites. Their own privacy policies apply when you visit them.
Changes to this policy
We’ll post any changes here and update the date at the top. If we make a significant change to how we use personal information, we’ll give notice on the website or by email before it takes effect.
Contact us
Questions or requests about privacy go to:
Colorado Press Association
2101 Arapahoe Street
Denver, CO 80205
info@colopress.net
303-571-5117